Archiving for Cloud Based Email
One of the best ways to improve the efficiency of email management and data retrieval is your company is to implement the use of archives for cloud based email.
If you are using cloud based email then it is a natural step to use an archive that is also hosted din the cloud. This will mean that there is a backup of your email data held at a secure data centre where it will have the strongest security possible and be available when you need a copy of it for any reason.
Advantages for Cloud Based Email Archives
- Quick retrieval
- Stronger security
- Easier to search
- No maintenance
- Automated updates
Cloud Based Email Archiving Solutions for GDPR
Due to the introduction of the European Union’s General Data Protection Regulation (GDPR) there is a legal requirement that data subjects are entitled to have their private data downloaded, erased or corrected as they so wish. Cloud based email archiving solutions make this legal requirement much more achievable due to the ease of use and simple searching. A simple click of a button com complete a “Right to be Forgotten” request using this solution.
There are many other reasons to install an archive for cloud based email including:
- Scalability – this can grow as your company grows
- Level of investment – there is no need for new hardware to be purchased to implement thi solution compared favorably with other options for archiving emails as they expand in size as the company’s need for capacity grows.
- No threat of Physical Damage – You will not fall foul of data privacy legal requirements to retain data in the event of a disaster at your offices as back ups are maintained off side.
Security from CyberAttacks
The threat posed by cyber criminals who use malware and ransomware to try and steal your hard earned revenue has never been greater. You need to do everything possible within your organization to prevent any vulnerabilities being left unaddressed. You can be infiltrated even if you apply every security measure possible so it is vital to make sure that you have the required back ups in place to restore everything without having to pay a ransom. With a cloud based archiving solution anti virus measures are updated in a live environment so threats are addressed before they even attack your networks. Additionally more security is in place to deal with unknown threats.
Choosing the Best Email Archiving Solution for your Company
There are a number of different options for you to think about when you are pickgin the solution for your organization as all archives are not identical.
We advise the following, if you can afford the investment:
- Choose a solution that archives in real time rather than periodically to ensure that email cannot be changed after they were sent, this could cause compliance issues otherwise.
- Try and see to it that duplicates are not moved to the archive as this could cause issues when you are searching.
- Pick a solution where you pay for a number of licenses for active users so you won’t continue to pay when someone leaves the company.
- Make sure there is no limit on mailbox sizes and PST files.